There are no Government issued licences for vehicles at work. The law requires that each operator is given adequate training by their employer so that they become competent to operate the machinery which they use (as per legislation – Provision and Use of Work Equipment Regulations 1998 – PUWER section 9).

Who are NPORS?

NPORS is one of the four founder members of the Accrediting Bodies Association for Workplace Transport which was officially approved by the HSE Board in January 2013.

The only code of practice for training plant machinery operators approved by the HSE is the publication L117 Rider-operated Lift Trucks: Operator training and Safe Use.  NPORS training and testing on all categories of Lift Trucks has adopted the category of groupings used by all members of the Accredited Bodies Association for Workplace Transport, of which NPORS is a member.  Therefore all Lift Trucks have an ABA grouping to which we refer.

The HSE do not have a code of practice for any other items of mobile plant. However, there is still a duty of care for every employer to ensure that their employees are adequately trained to operate any piece of work equipment to a safe standard.

Kentra Training ID cards

A course accredited by us Kentra Training, as a registered training provider is suitable for the HSE and insurances as evidence of the competency of an operator in the categories listed on the training ID card.

Candidates successfully completing a Kentra Training course will received validation on a plastic (credit card size) ID card. All our cards detail the date of training and testing and we work within the HSE guidelines for refresher training recommended every 3 – 5 years, or immediate retraining if there is an accident or incident.

NPORS ID cards

NPORS work within the same HSE guidelines for refresher training too. However the NPORS scheme operates a membership for the card holders, meaning the first training course undertaken triggers the operators card expiry date. All subsequent training is added to the same membership therefore raising the requirement of being able to renew the NPORS membership.  Doing so does not change any dates of training or the recommendations for when refresher training should be provided.

NPORS advise all employers / site manager etc. to consider the following points before completing the NPORS Renewal application form.

Refresher training

NPORS strongly recommends that employers should consider the need for refresher training as a first option in order to maintain as high a standard of operation in the workplace as possible. Other benefits of refresher training are outlined below:

Regular refresher training will ensure operators:

▪ maintain good driving habits;

▪ learn new skills where appropriate;

▪ re-assess their abilities.

Refresher training or retesting might also be appropriate where operators:

▪ have not used machinery for some time;

▪ are occasional users;

▪ appear to have developed unsafe working practices;

▪ have had an accident or near miss;

▪ have changed their working practices or environment.

There is no specific time period after which you need to provide refresher training or formal assessment, but you need to be aware of the details contained within The Management of Health and Safety at Work Regulations 1999, Section 13

You may decide that automatic refresher training or a retest in line with the life of the NPORS Operator Card (for example 3-5 years) is the best way to make sure employees remain competent. Where you adopt this approach, you will still need to monitor performance, in case operators need extra training before the set period ends.

Monitoring and assessment

Operators, even those who are trained and experienced, need to be routinely monitored in the workplace and, where necessary, retested or refresher trained to make sure they continue to operate machinery safely. You can identify the need for further training using a formal monitoring and assessment process, carried out by a suitably competent person, such as a qualified NPORS instructor. Formally timetable this assessment (for example a retest) to make sure it is done at reasonable intervals. Where an operator fails this assessment, arrange further training for them. You may find it useful to record these assessments in operators’ personnel records.


Training will not in itself ensure the competence of individuals: this will develop with experience. Competence to operate a machine does not mean workers are competent to operate in all conditions. Basic training only covers standard situations and employers should not expect an operator to carry out complex operations in difficult environmental conditions without further training and experience.

Even experienced operators may need supervision if they have to carry out complex operations, or operate machinery in potentially hazardous conditions. Continued supervision will be necessary to make sure that good operating standards are maintained.

Record Keeping

You should keep adequate records for each employee who has satisfactorily completed any stage of training, including conversion and refresher training. The record will need to identify the employee and what training they have had. You should also keep records of how they perform in associated tests. The record could include a copy, or details, of any certificate of training.

Although it is not mandatory the continuous professional development table is designed to help operators and employers record work activities undertaken during the registration period of the card that is to be renewed. It may be filled in by the operator but must be signed off by a supervisor/manager appointed by the employer.

NPORS card renewal

NPORS card renewal

At Kentra Training we send out all operators renewal forms by email to the Company who organised the training, if we know that the candidate no longer works for the company these will be sent by Royal Mail to the delegates address provided on the test papers.   Please remember if your personal details have changed to let us or NPORS know so that we can keep your records up to date.


NPORS card Renewal forms are sent out approximately one month before the card expiry dates, with covering letters of how to renew your NPORS membership. NPORS membership for a 5 year extension is £42.00 (including VAT and administration – correct at the time of publishing July 2020) attached below is a payment button for PayPal for payments by Credit and Debit card.

Completed forms and candidate pictures can be emailed directly to the office using the email address

If you would like to discuss the NPORS scheme, Kentra training card options, NPORS renewals or any other training details please do not hesitate to give us a call or email.

NPORS card renewal


Extract from the Management of Health and Safety at Work Regulations 1999, Section 13

Para. (1)

Every employer shall, in entrusting tasks to his employees, take into account their capabilities as regards health and safety.

Para. (2)

Every employer shall ensure that his employees are provided with adequate health and safety training –

  1. On their being recruited into the employer’s understanding; and
  2. On their being exposed to new or increased risks because ofi.

their being transferred or given a change of responsibilities within the employer’s undertaking.

  1. the introduction of new work equipment into or a change respecting work equipment already in use within the employers undertaking.

iii. the introduction of new technology into

Para. (3)

The training referred in paragraph (2) shall –

Be repeated periodically where appropriate

  1. Be adapted to take account of any new or changed risks to the health and safety of the employees concerned:
  2. Take place during working hours